Invoice and statement reconciliation
Match the numbers, flag only the exceptions
A finance agent that reads vendor invoices and bank statements, matches every line against your ledger, and surfaces only the mismatches that need a human. Closes faster, with a full audit trail.
The problem
Finance teams burn days each month matching invoices, statements, and bank feeds against the general ledger by hand. The work is slow, error-prone, and hard to audit. Most lines match cleanly, so people spend their time on rote checking instead of the exceptions that actually matter.
The outcome
faster month-end reconciliation
How the work actually flows
No black box. This is the real data and agent flow, from the moment work arrives to the moment it is done, with a human in the loop wherever the stakes are high.
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Ingest
Pull invoices, bank statements, and remittance files from email, SFTP, and your accounting system as they arrive.
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Extract
Read each document with layout-aware OCR and an LLM into structured line items: amounts, dates, references, and tax.
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Match
Reconcile every line against ledger entries with deterministic rules first, then fuzzy and embedding-based matching for the rest.
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Validate
Apply your tolerance thresholds, duplicate checks, and three-way match rules so confident matches clear automatically.
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Review
Route only unmatched lines and policy breaks to a finance reviewer with the evidence and a suggested resolution attached.
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Post
Write cleared matches and approved resolutions back to the ledger and produce an audit-ready reconciliation file.
What we build
- Document ingestion from email, SFTP, and accounting APIs
- Layout-aware extraction tuned to your invoice and statement formats
- A rules-plus-embeddings matching engine with configurable tolerances
- An exception queue with evidence, suggested fixes, and one-click approval
- Write-back to the ledger and an exportable audit trail
Representative stack
We choose tools to fit the job and your constraints. We are not tied to any one vendor.
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Let's adapt this blueprint to your systems
Take the assessment. We start from this reference and tune it to your data, your tools, and your bar for quality.